Institutional Policy and Guidance for Research Data


This was the second workshop organized as part of the dissemination activities of the JISC-funded Embedding Institutional Data Curation Services in Research (EIDCSR) Project. The workshop aims to discuss issues around the development and implementation of institutional policy and guidance for research data. Whilst the EIDCSR Project is addressing the requirements of researchers working within medical and life sciences, the event is likely to be of interest to those working in, or supporting, other disciplinary areas.

For a full report of the event read Workshop Report (PDF 2MB)


Workshop participants had the opportunity to hear about, and contribute to the discussion of, the different aspects arising from the elaboration and application of policy frameworks that aim to help researchers fulfill their responsibilities with respect to storage and retention of research records and data. In particular, the workshop will discuss:
  • data management and sharing policy at different levels such as research council, HEI institutions and research departments;
  • how research records and data management policy and guidance can be useful to researchers and how to involve researchers in their development;
  • how to encourage implementation of institutional policy at a local or departmental level;
  • how to encourage across the institution the sharing of best practice in research records and data management.


Welcome and introduction- Michael A. Fraser, Oxford University Computing Services - [ PDF 552KB ]
The Oxford and Melbourne Experience - developing policy and turning this into practice - [ PDF 8.7MB ] This talk will introduce Oxford's preliminary work on developing an institutional policyfor the management of research data and research records. Colleagues from Melbourne will then discuss the experience of trying to turn an institutional, high-level set of policy principles into changed or improved practice at the research "coalface". Our approach can be presented in streams embedding the policy requirements in research management and administration, and embedding policyrequirements in research. Plans for both streams will be discussed.
1.Policy preparations at Oxford - Kathryn Dally, Assistant Registrar (Research Integrity), University of Oxford; Paul Taylor, Manager of ResearchEthics and Integrity, University of Melbourne-
2.History of Policy Who? Why? How? Need for revision - Donna McRostie, Director, Information Management, University of Melbourne; Anna Shadbolt, Coordinator, Information Management Advisory Service, University ofMelbourne -
3.Embedding Policy in Research Administration - the Central Data Registry - Simon Porter, University of Melbourne -
Institutional policy perspective, University of Edinburgh - Jeff Haywood, Vice Principal Knowledge Management, Chief Information Officer and Librarian,University of Edinburgh - [ PDF 2.3MB ] .
Institutional policy perspective II, University of Southampton- Kenji Takeda Project Manager of the Institutional Data Management Blueprint Project - [ PDF 1.1MB ] .
Implementing an Effective Data Sharing Policy: a UK Public Funder'sPerspective- David McAllister from the Biotechnology and Biological Sciences Research Council (BBSRC) - This talk will give the context and background to the development of BBSRC's datasharing policy, its implementation and compliance monitoring, and will identify bestpractice in the encouragement of a data sharing culture. [ PDF 2.5MB ]